Electronic Medical Records

Scanning and the elimination of paper-based medical records is the first step to implementing electronic medical records.

We provide accurate, rapid conversion services from paper charts and files to digital images and indexed data allowing you to focus on your clinical and business priorities.

We scan:

• Patient Records
• Medical Charts
• Health Service Provider Notes
• Insurance Bills
• Explanation of Benefits (EOBs)
• Ambulance Call Reports
• Fetal Traces
• Technical Reports

Why a Healthcare Organization needs this

As a growing number of healthcare organizations implement EMR and EHR systems, the importance of medical records scanning is increasing. Many organizations are confronted with the reality that converting their legacy patient chart information into electronic form can be a bigger challenge than initially expected. Our company offers the experience and expertise to simplify this process.

Moreover, because of our professional PACS software from RadiologyServicesOnline, we can offer the ability to add real DICOM imaging to your EMR/HER/PHR and other medical software systems. Through an advanced API that follows all of the HL-7 Protocols, we bring real diagnostic quality Cloud DICOM PACS imaging into your software. A common workflow would be that a user sees the HER software with thumbnails of a study or an X-ray; once the user clicks on the thumbnail, a web browser is instantly and automatically launched. The actual DICOM study/image appears – in a full legal diagnostic quality format.

Our API brings full cloud imaging to any EMR software. The EMR software is positioned as the front end, with access to the images acquired via the same log-in. Except for a notation that the image access is ‘powered by RadiologyServicesOnline‘ the user experiences a seamless work environment.

Ask us how we can we can provide you with an immediate – mature – and hardened PACS system to embedded within your EMR system, often for as little as $2.00 or less per study. We then host your study images on our redundant, Class 5 server farms, where they are retained for seven years. There is no per-user or per-view charge, no matter how many times the image is viewed.

Our vendor-neutral back-end image viewing I already used directly by many EMR vendors, however it your EMR software is not currently partnered with us, we are vendor-neutral, so we can work with nearly any EMR system that you have.

Our Approach

We offer patient charts conversion services so our customers can outsource this task to our specialists while continuing to operate efficiently. We have all the required experience to prevent and avoid many of the pitfalls that might occur during the scanning and conversion process as our process is based on years of experience in paper document conversion. Out approach includes:

1. Preparing the documents for transport to our scanning facility
   Our team of professionals will work with your staff to coordinate the boxing, preparation and transportation of your important medical records to our production document scanning facility. We take great care in making sure you continue to have access to your patient information throughout the process by bar-coding every chart and every box as it is sent out for scanning.
2. Receipt of documents
   Once patient charts are received at our facility, our team will carefully inventory your information and provide a detailed tracking manifest of all of the information that we’ve received. This enables us to quickly and easily access a patient chart if it’s needed during the medical record scanning process.
3. Document preparation
   Preparing medical records for scanning is often the most time-consuming, tedious part of the process. Our experts will remove all staples and fasteners, repair any ripped or torn pages, and carefully sort out the different sections of a patient chart, ensuring that you can access the information you need, when you need it.
4. Scanning
   Our production document scanning service center is equipped with leading-edge equipment and we can capture all types of detailed information.
5. Quality Control
   When scanning medical records, and specifically patient charts, quality control is essential. We review every image to ensure readability and quality. Each image is carefully analyzed to ensure that nothing is missed during the scanning process.
6. Indexing
   We’ll work with your EMR or EHR vendor to ensure that we can capture and tag your charts with all of the pertinent information so that you can access the scanned images through your software. We can index your files based on date of birth, patient ID number, first and last name, and any other information that you need to help you access your files when you need them.
7. Importing your data into your electronic medical records (EMR) or electronic health record (EHR) system.
   We will handle the integration points and ensure that your imaged data will be delivered to your EMR or EHR system efficiently. We eliminate the headaches normally associated with importing information by partnering with many leading vendors to feed their systems at the database level.
8. Inventory of your documents and disposition
   Oftentimes, a medical organization will want to preserve the physical paper for peace of mind. Our company offers secure medical record storage to archive your information for as long as it’s needed.